Most shops use QuickBooks for accounting and bookkeeping. Re-keying every SalesThumb invoice into QuickBooks by hand is a nightmare. SalesThumb's QuickBooks Online integration pushes your paid invoices to QuickBooks one-way so you stop typing them twice.
What gets pushed
- Paid invoices — each completed/paid invoice posts to QuickBooks Online as a QuickBooks invoice, with its line items
- Customers — if the customer isn't already in QuickBooks, a matching Customer record is created automatically
- QuickBooks invoice ID — saved back on the SalesThumb record so the same invoice never double-posts
What doesn't push (today)
- Quotes / unclosed estimates — only paid invoices push
- Payments, deposits, tips, and refunds as separate ledger lines — these stay in SalesThumb for now; record them in QuickBooks the way you normally would
- Changes made in QuickBooks — the push is one-way (SalesThumb → QuickBooks). Two-way sync is on the roadmap.
Step 1 — Connect QuickBooks Online
Settings → Integrations → QuickBooks Online → Connect. You'll OAuth into Intuit and pick the QuickBooks company file to link. The connection refreshes on its own; if Intuit ever forces a re-auth, just reconnect from the same screen.
Step 2 — Push your invoices
Click Sync now on the QuickBooks card (Settings → Integrations). SalesThumb sends your recent paid invoices that haven't been pushed yet. You'll see how many pushed and whether any failed.
That's the whole flow — there's no chart-of-accounts mapping step to configure. Invoices post with their line items, and the customer is created if needed.
Common questions
What about historical data? The integration pushes invoices going forward from when you connect. To get older invoices into QuickBooks, push them with Sync now (it looks back over a configurable window) or enter the totals in QuickBooks manually.
What about sales tax? SalesThumb collects sales tax at quote time if you've configured tax rates, and the tax shows on the invoice that's pushed. Reconcile your sales-tax liability in QuickBooks as you normally would.
Is it two-way? Not yet — it's a one-way push from SalesThumb to QuickBooks. Two-way sync (so changes in QuickBooks flow back) is on the roadmap.