If you keep your books in QuickBooks Online, re-keying every SalesThumb invoice by hand is a chore. SalesThumb's QuickBooks Online integration pushes your paid invoices to QuickBooks one-way so you stop typing them twice.
This is a Growth-plan feature and up — connecting and syncing requires your shop to be on the Growth tier or higher. If you're on Basic or Starter, the Connect button will prompt you to upgrade first.
What gets pushed
- Paid invoices — each completed/paid invoice posts to QuickBooks Online as a QuickBooks invoice, with its line items
- Customers — if the customer isn't already in QuickBooks, a matching Customer record is created automatically
- QuickBooks invoice ID — saved back on the SalesThumb record so the same invoice never double-posts
What doesn't push (today)
- Quotes / unclosed estimates — only paid invoices push
- Payments, deposits, tips, and refunds as separate ledger lines — these stay in SalesThumb for now; record them in QuickBooks the way you normally would
- Changes made in QuickBooks — the push is one-way (SalesThumb → QuickBooks). There's no two-way sync today.
Step 1 — Connect QuickBooks Online
Settings → Integrations → QuickBooks Online → Connect. You'll OAuth into Intuit and pick the QuickBooks company file to link. The connection refreshes on its own; if Intuit ever forces a re-auth, just reconnect from the same screen.
Step 2 — Push your invoices
Click Sync now on the QuickBooks card (Settings → Integrations). Each click sends up to 50 not-yet-pushed invoices that were paid in the last 30 days, newest first — so click again if you have more. You'll see how many pushed and whether any failed. An invoice QuickBooks rejects 3 times is skipped from then on (the result tells you how many), so enter those by hand.
That's the whole flow — there's no chart-of-accounts mapping step to configure. Invoices post with their line items, and the customer is created if needed.
Common questions
What about historical data? Sync now only picks up invoices paid in the last 30 days, so older paid history isn't pushed into your books. Enter anything older by hand. If you already keyed some recent invoices into QuickBooks by hand, check for duplicates after the first sync.
What about sales tax? SalesThumb collects sales tax at quote time if you've configured tax rates, and the tax shows on the invoice that's pushed. Reconcile your sales-tax liability in QuickBooks as you normally would.
Is it two-way? No — it's a one-way push from SalesThumb to QuickBooks. There's no two-way sync today, so changes in QuickBooks don't flow back.